Using Acrobat DC Pro to Reduce Size of e-Filing

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• Acrobat DC Pro, Adobe Acrobat, e-filings, file size, file size limitations, PDF Optimizer, reduce file size, Reduce Size PDF

File size limitations are just one of the many stipulations that courts place on e-filing. Courts often require the text be made searchable. They typically specify the text size and style,  footer information, how images and exhibits are included–and more. That’s why using Acrobat’s “Reduce Size PDF” option to meet a court’s file size limitations could render your e-filing unacceptable.  Its default settings reduce file size by compressing images and removing data that a court may deem necessary.

Using Acrobat’s PDF Optimizer is a better choice for reducing the size of an e-filing.  It’s  “Audit Space Usage” option lets you see all the kinds of information your e-filing contains with the corresponding amount of space.  You can then know what data to keep as well as set the parameters for how this information is saved to comply with court requirements.

How to PDF Optimize a Court e-Filing

1.  Open your e-Filing.
2.  Click on “File” in the upper-left corner to select “Save As Other.”
3.  Choose “Optimize PDF.”  The PDF Optimizer dialogue box displays.
4.  Click on the “Audit Space Usage” button in the upper-right corner. The “Audit Space Usage” popup lists the data and space usage.
5. Identify the types of data that can be deleted given the court’s requirements.
6. Then click “OK”  to access the PDF Optimizer options.
7.  In the left panel, check the box for each type of data that must be retained.
8.  Next, select each data type in the left panel to set how it is to be preserved.  Information on these options can be found here:  https://helpx.adobe.com/acrobat/using/optimizing-pdfs-acrobat-pro.html
9. Finally, click OK at the bottom of PDF Optimizer dialogue box to reduce the file size in compliance with court requirements.
10. Use a different name to save the optimized PDF e-filing to preserve the original.

Looking for more ways to use Adobe Acrobat DC Pro to make your work easier?  Register to join us for Adobe Acrobat DC Pro for the Legal Profession eM/CLE.  Schedule and registration available at: barkley.com/webinar

Barkley IT

http://barkley.com

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