How to Avoid Redacting Your Original PDF

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• Adobe; Adobe Acrobat; Adobe Acrobat Pro; Acrobat: PDFs, Redacted, Redacting, redactions

The PREFERENCES settings in Adobe Acrobat Pro contains a redacting option designed to help you avoid redacting your original PDFs. You can set this redacting option to prompt you to save your redactions as a new file.  Acrobat then automatically suggests that you save a redacted PDF using an amended file name, as you can see below:

In this case, Acrobat is prompting that the redacted PDF be saved using its default setting that adds “_Redacted” to the original file name. This preserves the content of the original PDF by saving the redactions as a new and separate file. It also makes it easy to know which version contains your redactions.  You can, of course, customize how the the new redacted PDF  is named.

How to Help You Avoid Redacting Your Original

1. Click on EDIT in the upper-left corner of Acrobat. A drop-down list displays.
2. Choose PREFERENCES option at the bottom of the list. Acrobat’s PREFERENCES dialogue box displays.
3. Select DOCUMENT from top of the  CATEGORIES list in left-hand panel.
4. Scroll down to REDACTION section on the right. Check box to ADJUST FILE NAME WHEN SAVING APPLIED MARKS. The alternate text fields are then activated.
5. Amend original file name by adding a prefix or suffix in the appropriate text field—or leave as is for the default setting.
6. Scroll to bottom of dialogue box to select OK button.
7. You should now be prompted to save redactions using your amended naming convention so that you do not inadvertently save the redactions to the original.

To learn how to use Adobe Acrobat Pro to redact confidential information in your PDFs, REGISTER to join us for Adobe Acrobat for the Legal Profession: Part One eM/CLE.

Barkley IT

http://barkley.com

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